Privacy Policy for Safety Sync
Last Updated: [Insert Date]
Safety Sync (“we”, “our”, or “us”) operates the Safety Sync mobile application and related web services (collectively, the “Service”). This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our Service. This policy is provided to meet Google Play Store requirements and to ensure transparency with our users.
1. Information We Collect
1.1 Personal Information
We may collect personally identifiable information that you voluntarily provide, including but not limited to:
Full name
Email address
Phone number
Company or organization name
Job role or designation
Login credentials (stored in encrypted form)
1.2 Work & Safety-Related Data
As Safety Sync is an Occupational Health and Safety Management platform, we may collect:
Incident and accident reports
Hazard reports
Safety inspection data
Training records
Compliance documents
Workplace audit information
1.3 Device & Usage Information
We may automatically collect certain information when you use the app, including:
Device type, model, and operating system
App version
IP address
Log data and usage analytics
Date and time of access
1.4 Permissions
Safety Sync may request the following permissions only when necessary:
Camera (for uploading incident photos or documents)
Storage (for saving or uploading files)
Internet access (for syncing data)
We do not access unnecessary device features.
2. How We Use Your Information
We use the collected information to:
Provide and operate the Safety Sync platform
Improve app functionality and user experience
Manage workplace safety records and compliance
Enable reporting, analytics, and audits
Communicate updates, alerts, and important notices
Provide customer support
Ensure data security and prevent misuse
3. Data Sharing & Disclosure
We do not sell, trade, or rent your personal information to third parties.
We may share information only in the following situations:
With your organization or authorized administrators
With trusted service providers (e.g., hosting, analytics) under strict confidentiality agreements
When required by law, regulation, or legal process
To protect the rights, safety, and security of users, organizations, or the public
4. Data Storage & Security
We implement appropriate technical and organizational security measures to protect your data, including:
Secure servers
Encrypted data transmission (HTTPS)
Role-based access controls
Regular system monitoring
Despite our best efforts, no method of electronic storage or transmission is 100% secure, and we cannot guarantee absolute security.
5. Data Retention
We retain personal and organizational data only for as long as necessary to:
Fulfill the purposes outlined in this policy
Meet legal, regulatory, or contractual obligations
Upon account termination, data may be retained for compliance or audit purposes unless otherwise requested by the organization.
6. User Rights
Depending on your location, you may have the right to:
Access your personal data
Correct inaccurate or incomplete information
Request deletion of your data
Restrict or object to certain processing activities
Requests can be made by contacting us using the details below.
7. Children’s Privacy
Safety Sync is not intended for children under the age of 13. We do not knowingly collect personal information from children. If we become aware that such data has been collected, we will take immediate steps to delete it.
8. Third-Party Services
The app may integrate with third-party services (such as analytics or cloud services). These services have their own privacy policies, and we are not responsible for their practices.
9. Changes to This Privacy Policy
We may update this Privacy Policy from time to time. Any changes will be posted within the app or on our website. Continued use of the Service after updates constitutes acceptance of the revised policy.
10. Contact Us
If you have any questions or concerns about this Privacy Policy or data practices, please contact us:
Safety Sync
Email: H@safetysync.co
Company: Loons Lab / Safety Sync
Website: safetysync.co
By using Safety Sync, you acknowledge that you have read and understood this Privacy Policy.